Drawings pilot terms and acceptable use

These terms describe acceptable use of the signed-in Ongoing Science Drawings pilot. The operator is Dr. Philipp Münch; see the legal notice. Institutional agreements, where concluded, govern the institution’s licence and service arrangements. This page does not itself purchase or renew a licence.

Access and purpose

The pilot is for approved participants creating scientific illustrations and evaluating the software. Use your own Life Science Login account. Do not share credentials, impersonate others, bypass access controls or access drawings without permission. Approval for one workspace does not grant access to another.

Your content and responsibilities

You retain your rights in content you upload or create. You permit the operator to store, process, transmit and make recovery copies of it only as needed to provide, maintain and protect the service and implement your sharing choices. Upload only material you are authorised to use and share.

Do not upload patient-identifiable information, special-category personal data, credentials, unlawful content or material whose confidentiality or institutional rules prohibit this hosting arrangement. Use non-sensitive examples during evaluation. Do not distribute malware, deliberately disrupt the service, conduct unapproved intrusive security testing or infringe others’ rights.

Sharing and scientific review

Drawings are private by default. Owners choose who can view or edit. Recipients may export copies, which cannot be recalled by revoking access. Review scientific accuracy, attribution and permissions before publishing an illustration. The service is not a clinical decision or diagnostic tool.

Library illustrations have their own graphics terms; these pilot terms do not replace them or grant rights in third-party imports.

Pilot operation and ending access

This is an evaluation service under development, with no uptime or recovery guarantee stated here. Keep your own exports of important work. Access may be suspended to address abuse or a security incident. Pilot duration and any continuation are agreed with the operator; no automatic purchase or renewal follows from testing.

Contact us before the pilot ends to arrange export. Thirty days after the pilot ends we delete server-saved drawings and accounts, unless the institutional agreement says otherwise. Signing out does not delete server-saved drawings. Any legally mandatory rights and any separately agreed institutional terms remain unaffected.

Your warranties and indemnity

You warrant that you hold the rights needed for everything you upload or create in the pilot and that your use follows these terms and your institution’s rules. If a third party raises a claim against the operator because of your content or your use, you indemnify the operator against that claim and the reasonable costs of defending it, unless the operator caused the claim.

Feedback, suggestions and bug reports you give us may be used to improve the software without any obligation to you; they contain no confidential information unless we agreed otherwise in writing.

Liability

The pilot is provided free of charge for evaluation. The operator is liable without limit for intent and gross negligence, for injury to life, body or health and under the German Product Liability Act. Otherwise, as German law provides for gratuitous services, the operator is liable only for intent and gross negligence. In particular, the operator does not owe availability, recovery of data or fitness of the software for a particular purpose during the pilot. Where an institutional agreement provides otherwise, that agreement applies.

Support and privacy

Contact support@ongoingscience.com for access, support or deletion requests. Read the Drawings privacy notice and incident reporting and response policy.